Executive Secretary 1 views

RECRUITENG - Doha

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Job Description:

The main responsibilities of this job holders is to maintaining executive’s agenda and assist in planning appointments, board meetings, conferences, attending meetings and keep minutes and receiving and screening phone calls and redirecting them when appropriate.

Responsibilities

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.

Requirements

  • Proven experience as executive secretary or similar administrative role.
  • Proficient in MS Office and “back-office” software (e.g. ERP).
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.
  • Degree in business administration or relative field.
  • Fluent in English and Arabic.

More Information

  • Country QA - Qatar
  • Job Location Doha
  • Minimum Qualification Bachelor's
  • Job Category Other
  • Job Shift Day Shift
  • Gender Requirement Male
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RECRUITENG promotes different company jobs around the globe, and help them maximize the reach of the Job Openings, this way companies are able to find the best fit for their openings and students and professionals finds relevant jobs.
Information
  • Industry Recruitment / Employment Firms
  • Company Address Pakistan
  • No of Employees 1 - 50
  • Operating Since 01/10/2018